We simplify and secure meeting & event payments globally.
No matter how big or how small your event portfolio, we have a 100% secure payment solution for your organization.
Advance Deposit Escrow
Concerned about risks due to business failure, natural disasters and other unforeseen events such as the COVID-19 pandemic?
We hold advance deposits securely in escrow until your event takes place.
Spend more time planning your events and less time managing financial risks.
Foreign Currency Budget Protection
Worried about how exchange rates will affect your out-of-country event?
We convert your meeting budget to the destination currency when your contracts are signed so your budget will not be affected. And we'll make all vendor payments for you in the correct currency (20 currencies available).
Spend more time planning your events and less time worrying about exchange rates
Single Vendor Payment Solution
Spending too much time tracking, requesting, approving and sending payments?
Make one payment to Meeting Escrow and we take care of all vendor payments right until final invoices are paid.
Spend more time planning your events and less time managing payments.
Conference & Event Financing
There is often a time delay between the Convention Bureau, Tourist Board &/or Convention Centre bid phase through to revenue phase of an association conference and event startups. During this delay, the Local Organizing Committee (LOC) incurs expenses and requires financial support before incorporation, engagement of PCO/DMC firm and before sponsorship support & registration revenue has been received.
We implement turn-key financing, accounting & administration support enabling local committees to begin work until revenue generation starts.
Additional Services
We also assist with other services related to finance and risk management for your events globally.
VAT Tax Reclaim
Strategic Partner for VAT Reclaim
VAT IT is a global leader in cross-border VAT and tax recovery. They maximise your tax recovery end to end through our industry-leading technology, ensuring full compliance.
Their global operational resources enable them to serve over 8 000 clients in 100 countries worldwide. These range from small and medium-sized enterprises to large multinational corporations, across a wide range of sectors.
By letting them do what they do best – tracking down and recovering the VAT you are owed – you can devote your time and resources to running and growing your business.
As a Meeting Escrow customer, you have the option of working directly with VAT IT for your foreign tax recovery, or with our team, whichever is simpler for you.
Event Insurance
Strategic Partner for Event Insurance
The Events and Entertainment Industry faces many unique risks including damage to facilities, injuries to attendees, a performer or speaker who cancels at the last minute, over-stressed workers, equipment theft, food poisoning, alcohol-related liabilities, extreme weather, disease outbreaks like SARS and even threats/acts of terrorism. These can lead to reputational damage, financial consequences or both. Combine any of these with confusing insurance requirements, tight deadlines, and budget constraints and one realizes how challenging it is to pull off a successful event.
PROLINK -- Canada’s Insurance Connection brings specialized and unique expertise to the Events and Entertainment industry to address these challenges. Deep industry knowledge, access to unique insurance products, and customized risk management tools have made us the preferred insurance partner to the Canadian Society of Special Event Planners, Meeting Professionals International Canada and the International Live Events Association Canada.
Secure Online Registration Payment
Strategic Partner for Secure Online Registration Payment
To receive online registration payments, you need a merchant account and a "payment gateway" provider. Who has the time?
But if you rely on your registration software provider to receive the attendee payments for you, your funds are getting deposited into their bank account first and then transferred to your account. This poses a potential financial risk for your organization.
Through our partnership with global payment gateway provider Bambora, Meeting Escrow provides a streamlined, 100% secure solution for all of your registration payment needs (currently available in USD and CAD currencies).
Here's how it works:
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For each event, quickly register for a merchant account and payment gateway through our customized sign-up portal. Once this step is completed, Meeting Escrow does all the work.
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We open a secure trust account for your meeting, conference or event on behalf of your organization.
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We liaise with your registration provider to ensure that online registration payments get deposited directly to your trust account (USD or CAD currencies).
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We reconcile your registration trust account on a monthly basis and you receive copies of the bank statements.
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As authorized by you, we pay vendors (hotels, conference centres etc.) or transfer funds to your organization's bank account on a regular basis.
With Meeting Escrow, your registration payments are simplified and secured!
Event Final Reconciliations
Let Meeting Escrow be an extension of your organization assisting with your event final reconciliations. We will manage your vendor invoices, ensuring all financial records are balanced and costs are minimized and accurate. Our team of accountants has in excess of 30 years experience managing event final reconciliations with multiple third-party agencies and direct corporations. As we are already working with your vendors, we have quick and easy access to information necessary for final reconciliations. Eliminate this time-consuming process by handing it over to our experts. Close files quicker and focus on the logistics of your next program.
* additional fees will apply